Real Estate Management Software for Property Dealers and Landlords

Real estate management software comes in two distinct flavors. One is meant for real estate dealers and helps them publicize their property for sale. The other is meant for landlords and helps them administer their properties and lease rentals.

Software for Real Estate Dealers

These days, property for sale is listed on the Web. Hence most current real estate management software for real estate dealers facilitates such online listing of properties.

The software typically includes web-hosting services, and provides facilities to create a listing of many properties quickly, with such tools as:

1. ADD A PROPERTY TO THE LIST: Details such as property type, the area where it is located, selling price, contact details such as address, city, state/province, zip/postal code, phone and email, description of the property, number of bedrooms and bathrooms, age of property, school district, whether waterfront property or not, are of the property in square feet and number of garages are entered to add a property to the listing
2. IMAGE UPLOAD: A picture of the property can be uploaded either from the seller’s computer system or from the Web
3. PROPERTY TYPES: The kinds of properties offered are entered. These could be residential or commercial property, vacant lots, etc. The types entered here create the dropdown list from which property type could be selected quickly when adding a particular property
4. AREAS: The dealer can identify the area where the property is located by such terms as North, East, Burlington, etc. Again a dropdown list is created for use while adding properties
5. SCHOOL DISTRICT: Different school districts under which the listed properties fall are entered, creating another dropdown list for quick selection
6. NO OF PROPERTIES ON A PAGE: How many properties are to be shown on each page of the listing?
7. USER LOGIN DETAILS: Name of the user, login name, password and type of user - administrator who can administer the site as above, or normal user who can only view the listed properties, are created or edited

The administrator user can make a particular property active or inactive. Those marked inactive cease to be shown in the listing. Search facilities are also included in the software so that prospective buyers can search by such criteria as area, no of bedrooms and bathrooms, area in square feet, city and price.

Real estate management software with the kind of facilities mentioned above, coupled with Web hosting services, can make listing a matter of minutes. Consider the alternative of creating a website from scratch and then populating it with all the information. It could take hours, if not days.

Real Estate Management Software for Landlords and Property Managers

Under this flavor, the emphasis is on administration. The software would typically provide facilities for:

• Maintaining a tenants database, with full details of each tenant
• Maintaining a property database with full details of each property
• Maintaining a landlords database for use by property managers administering the properties of different landlords
• Vacancy tracking to quickly identify vacant properties
• Lease management for residential and commercial leases
• Insurance management to ensure that all properties are insured against applicable risks
• Billing and invoicing facilities
• Rent tracking, late payment notifications, late fee calculations
• Property search for locating properties meeting the specifications of tenants

Again we can see the considerable timesavings for doing routine tasks, and also the tracking facilities for rent and incidental notifications and late fee computations. The real estate management software can also make lease administration easy with standard templates, monitoring lease expiry dates and so on.

Whether you are a real estate dealer or property-for-rent administrator, you can enhance your effectiveness by using real estate management software.